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Privacy Policy

Business Name: Inspire Resourcing LTD
Date of Publication: 24.05.18
Business Address: 79 Saltergate, Chesterfield, S40 1JS
Policy Creator: Inspire Resourcing LTD
Website Address: inspireresourcing.co.uk
Email Address: kirsty@inspire-resourcing.co.uk
Telephone Number: 01246 208301

Background

Inspire Resourcing Ltd/Inspire Permanent Recruitment Ltd are a recruitment business/agency which provides work-finding services to its clients and work-seekers. Any reference to The Company will mean Inspire Resourcing Ltd and/or Inspire Permanent Resourcing Ltd. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of our site. If you do not accept and agree with this Privacy Policy, you must stop using our Site immediately.


Definitions and Interpretation In this Policy the following terms shall have the following meanings:
“Account” means an account required to access and/or use certain areas and features of the Site;
“Cookie” means a small text file placed on your computer or device by the Site when you visit certain parts our Site and/or when you use certain features of our Site. Details of the Cookies used by our Site are set out in Part 14, below; and
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

What Does This Policy Cover?

This Privacy Policy applies only to your use of our Site. The site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

Purpose of processing and legal basis

The Company has collected your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are legitimate interest (work finding services) and/or consent and/or a legal basis.

Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are that we will not be able to provide work finding services.

Automated decision making

There is an element of automated decision making as the Company uses job titles, location and skills to help search for candidates within our database, however, this is not wholly automated or without intervention

What Are My Rights? Please be aware that you have the following data protection rights:
· The right to be informed about the personal data the Company processes on you;
· The right of access to the personal data the Company processes on you;
· The right to rectification of your personal data;
· The right to erasure of your personal data in certain circumstances;
· The right to restrict processing of your personal data;
· The right to data portability in certain circumstances;
· The right to object to the processing of your personal data that was based on a public or legitimate interest;
· The right not to be subjected to automated decision making and profiling; and
· The right to withdraw consent at any time.

Where the Company is relying on consent for the processing of your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Kirsty Gascoigne our Data Protection Officer, kirsty@inspireresourcing.co.uk There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

What Data Do We Collect?
Personal data
· Name
· Date of birth
· Contact details, including telephone number, email address and postal address
· Experience, training and qualifications
· CV
· National insurance number
· Bank details

Sensitive personal data · Disability/health condition relevant to the role
· Criminal conviction (if unspent)
· ID/RTW documentation
Other
· IP address
· Image uploads
· Web browser type and version
· Operating system

How Do You Use My Personal Data?
The Company will process your personal data and/or sensitive personal data with the following recipients:
· Clients who may be interested in you for a particular job role
· Payroll/Umbrella companies to process your pay
· Pension provider, Nest
· Providing and managing your access to our Site
· Communicating with you, which may include emails, text, mail or telephone calls

Third Parties whose content appears on our Site may use third-party Cookies, as detailed below in Part 13. Please refer to Part 13 for more information on controlling cookies. Please note that we do not control the activities of such third parties, nor the data that they collect and use themselves, and we advise you to check the privacy policies of any such third parties.

How Long Will You Keep My Personal Data?

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time. Information from CV’s, applications forms and RTW documentation and any information related to providing work finding services will be retained for 2 years. Payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our Retention Policy. Upon expiry of that period the Company will seek further consent from you or cease to process your data and sensitive personal data. Please note that our CRM  backs up all files for 30 days after erasure.

If you want to know how your personal data is stored, you can ask us for by contacting Kirsty Gascoigne by email kirsty@inspireresourcing.co.uk

How and Where Do You Store or Transfer My Personal Data?
Your data is stored within a password protected CRM that only authorised staff can access.
The security of your personal data is essential to us and to protect your data, we take a number of important measures, including the following:
  • SSL certificate
  • Password secured database
  • Strong passwords to enhance website security

Can I Withhold Information?
You may access certain areas of ourSite without providing any personal data at all. However, to use all features and functions available on our Site you may be required to submit or allow for the collection of certain data.
You may restrict our use of Cookies. For more information, see Part 13 and view our cookie policy displayed on our website.

How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data make a subject access request to Kirsty Gascoigne via email, kirsty@inspireresourcing.co.uk

How Do You Use Cookies?

Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our Site and to provide and improve our products and/or services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.

By using our Site, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us.

All Cookies used by and on our Site are used in accordance with current Cookie Law.

Before Cookies are placed on your computer or device, you will be shown a prompt “By continuing to use the site, you agree to the use of cookies. More information“ requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our Site may not function fully or as intended. You will be given the opportunity to allow only first-party Cookies and block third-party Cookies.

Certain features of our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.

Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling us to better understand how our Site is used. This, in turn, enables us to improve our Site and the services offered through it.

The analytics service(s) used by our Site use(s) Cookies to gather the required information. You do not have to allow us to use these Cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of our Site, it does enable us to continually improve our Site, making it a better and more useful experience for you.

For further details on which cookies are used on the site, please consult our site please contact the developer of the site by email customerservices@bwar.co.uk.

In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed.

You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.

It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by us and are used only by us. We use Cookies to facilitate and improve your experience of our Site and to provide and improve our services. By using our Site you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us.

Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.

Complaints or queries

If you wish to complain about this Privacy Notice or any of the procedures set out in it please contact Kirsty Gascoigne at kirsty@inspireresourcing.co.uk and 79 Saltergate, Chesterfield, S40 1JS.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.